Section 23: Preliminary examination

(1) An Evaluation Committee shall at the preliminary examination determine whether a bid is administratively compliant. (2) A bid shall be administratively compliant where the bid conforms to the instructions, requirements and the terms and conditions of the bidding documents without any non-conformity, or omission. (3) A bid shall be administratively compliant where- (a) the bid is submitted in the required format; (b) the financial bid is submitted separately; (c) the signature and authorisation to submit bids is in accordance with the instructions in the bidding documents; (d) a bid securing declaration, if required, is submitted in the correct format; (e) the validity of the bid is correct; and (f) the additional documentation that is requested for, is submitted. (4) The preliminary examination shall be conducted on a pass or fail basis and a bid that is not administratively compliant and responsive to the bidding documents, shall be rejected at the preliminary examination stage of evaluation. (5) Notwithstanding sub regulation (4), where a bid is not administratively compliant but the non-compliance does not constitute a material deviation the Evaluation Committee may waive, clarify or correct the deviation.