Section 6: Sanctions/Penalties

6.1 Failure to comply with these reporting guidelines attracts both criminal and civil sanctions as clearly stipulated in sections 124 and 136 of the Anti- Money Laundering Act, 2013. ANNEX 1: THE CTR REPORTING TEMPLATES (For Commercial Banks, Credit Institutions and Microfinance Deposit Taking Institutions) Report Submission Date: ……………………………………………. Amount Report (IF) Originator/ Serial Branch Customer Identification Account Transaction Transaction Type Instrument Foreign Amount Purpose of Beneficiary Number Name Name Nationality Type Number Date (Debit/Credit) Type Currency Currency in UShs Transaction Details 1 2 3 4 5 6 7 8 9 10 11 12 (For Insurance Companies) Report Submission Date: ……………………………………………... Amount Report (IF) Payer/ Serial Branch Customer Identification Policy Transaction Transaction Type Instrument Foreign Amount Purpose of Payee Number Name Name Nationality Type Number Date (Payment/Receipt) Type Currency Currency in UShs Transaction Details 1 2 3 4 5 6 7 8 9 10 11 12 (For Forex Bureaux and Money Remitters) Report Submission Date: ……………………………………………. Report Amount of Originator/Beneficiary Serial Branch Customer Identification Transaction Transaction Type Foreign Amount Purpose of Details (For Money Number Name Name Nationality Type Date (Buy/Sale) Currency Currency in UShs Transaction Remitters) 1 2 3 4 5 6 7 8 9 10 11 12 ANNEX 2: EXPLANATORY NOTES HEADING Name of Accountable Person The reporting officer should clearly indicate the name of reporting entity. Head Office Address The head office address of the reporting entity should be stated. ID Allocated by FIA Indicate the Institution ID allocated by the Financial Intelligence Authority. Report Period The time frame covered by the reported transactions should be indicated in dd/mm/yyyy format e.g. week ended 06/03/2015. Report Submission Date Indicate the date the CTR is submitted to the FIA. EXCEL FIELDS/COLUMNS Field 1: Report Serial Number This field allows the reporter to assign unique reference numbers to each of the records in the CTR filed with the FIA. Field 2: Branch Name This field requires the reporter to capture the name of the branch where the account or insurance policy is held. Field 3: Customer Name This field allows the reporter to provide the full name of the natural person/legal entity being reported. Field 4: Nationality This field allows the reporter to provide the nationality of the person being reported. Field 5: Identification Type This field requires the reporter to indicate the type of identification document used by the person being reported. For example: indicate if a passport, national ID card or driver's license was used. Field 6: Account Number/Insurance Policy Number Under this field, the reporter is expected to capture the reported entity's account number/insurance policy number. Field 7: Transaction Date This field requires the reporter to capture the date when the transaction took place. Please take note of the format for reporting the date of the transaction which should be (dd/mm/yyyy). Field 8: Transaction Type This requires the reporter to capture the type of transaction carried out: i. For commercial banks, credit institutions and microfinance deposit taking institutions, the type of transactions maybe a debit (cash out of account) or a credit (cash into account). ii. For insurance companies, the transaction type is either receipt of funds (premium payment) or payment of funds (claims payment). iii. For forex bureaus/money remitters, it is either forex buy/money received or forex sale/money sent. Field 9: Instrument Type Indicate the type of instrument used to effect the transaction. Examples may include cheque, EFT, etc. Field 10: Currency The field requires the reporter to indicate the currency in which the transaction was conducted for example, US Dollar or Kenyan Shillings. Field 11: Amount (If) Foreign Currency If the transaction is in foreign currency the amount in foreign currency must be indicated in this field. Field 12: Amount in UShs. This field captures the amount involved in the transaction, in Uganda Shillings. If the transaction was in foreign currency, the equivalent Uganda Shillings value calculated at the time the transaction is concluded should be indicated. Field 13: Purpose of Transaction This field allows the reporter to briefly state the purpose of the transaction. Field 14: Originator/Beneficiary Details The details of the originator (for all in-coming transactions) or beneficiary (for outgoing transactions should be clearly captured in this field. 10 | P a g e