these Regulations, unless the context otherwise Inter- pretation requires-
"Act" means the Public Procurement and Disposal of Public Assets Act, 2003; "accounting officer" means an accounting officer of a procuring and disposing entity; "Authority" means the Public Procurement and Disposal of Public Assets Authority established by section
5
of the Act; "bid" means an offer and the terms and conditions to provide or acquire goods, services or works or a combination of them based on a statement of requirements and specifications given by the bidder to a procuring and disposing entity in response to a specific request and includes pre- qualification where applicable;
"bidder" means a person who has submitted a bid or is in the process of putting one together; "bid documents" means the written compilation of a statement of requirements, specifications, conditions of contract to be used; instructions to be followed and forms to be filled to obtain a bid by a procuring and disposing entity; "bid request" means an invitation by a procuring and disposing Entity for an offer to provide goods, services and works in accordance with bid documents;
"bid security" means a guarantee by an approved financial institution that when a bidder is offered a contract and the bidder declines to take the offer, the financial institution as a guarantor shall compensate a procuring and disposing entity of the value specified in bid documents without recourse to any other procedure;
"community" means a group of at least three people with at least a chairperson, a treasurer, and a secretary with common objectives and identity; "competent authority" means a government office, which has the mandate to perform a specified function; "consultancy services" means a service of an intellectual or advisory nature, provided by a practitioner who is skilled and qualified in a particular field or profession and includes, but is not limited to, engineering design or supervision, accountancy, auditing, financial services, procurement services, training and capacity building services, management advice, policy studies and advice and assistance with institutional reforms; "consultant" means a person or a firm contracted by the procuring and disposing entity to carry out consultancy service; "contract management" means the management of contract including, but not limited to, performance and compliance with the terms and conditions of the awarded contract by the provider and the procuring and disposing entity; "contracts committee" means a contracts committee, established under sections 91 or 94A of the Local Governments Act; "Council" means a district, city or municipal council as defined by the Local Governments Act; "council asset" means any assets owned by the council, tangible or intangible, including but not limited to physical property, land, shares or proprietary rights;
"currency point" has the same meaning as specified in the Sixth Schedule to the Local Governments Act; "corrupt practice" includes the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement or disposal process or in contract execution;
"deadline" means the time or day by which something must be done;
"effective date" means the date on which the contract comes into force;
"foreign provider" means a provider whose business is not registered in Uganda;
"framework contract" means a contractual arrangement which allows the procuring and disposing entity to procure works, services or supplies that are needed continuously or repeatedly at an agreed price over a period of time, through the placement of a number of orders;
"fraudulent practice" means misrepresentation of facts in order to influence a procurement or disposal process or the execution of a contract to the detriment of a procuring and disposing entity; and includes collusive practices among bidders prior to or after a bid submission designed to establish bid prices at artificial non competitive levels and to deprive the procuring and disposing entity of the benefits of free and open competition;
"goods" includes commodities, materials, machinery, equipment and industrial plant which the supplier is required to supply to the procuring and disposing entity under a contract;
"guidelines" means directives issued by the Authority under section
97
of the Act in consultation with the Minister;
"methodology" means the system of methods and principles used in a particular discipline;
"micro procurement" means small procurements within the threshold defined in the guidelines;
"Minister" means Minister responsible for local governments;
"national provider" means a provider registered in Uganda and wholly owned and controlled by Ugandans;
"non-consultancy services" means a service of a skilled or non-skilled nature, which is not a consultancy service, and includes, but is not limited to, cleaning, security, maintenance and repair services;
"pre-qualification" means a screening process designed to ensure that invitations to bid are confined to capable providers;
"procuring and disposing entity" means a district, city or municipal council as defined by the Local Governments Act;
"procurement" means acquisition by purchase, rental, lease, higher purchase, licence, tenancy, franchise or any other contractual means, of any type of works, services or supplies or any combination;
"provider" means a natural person or an incorporated body including a consultant, contractor or supplier licensed by a competent authority to undertake business activities;
"public officer" means any officer employed in the public service; and includes an officer employed in a statutory body, a department of the central government, local government and any other body established by government to carry out public functions;
"record" means any document relating to any stage of a procurement or disposal process and shall be the original document, unless otherwise stated in writing by the Authority or Minister;
"registered provider" means firm or person who have been short listed through a screening process and is kept in records which are updated regularly to be called upon as and when the need arises to bid either through competition with other short listed firms or directly or for micro-procurement sourcing;
"registration" means an annual pre bid process where bidders for works, services and services of a routine nature are short listed;
"resident bidder" means a bidder registered in Uganda who is not a national bidder;
"services" means any object of procurement or disposal other than works and supplies, that is intangible and includes professional, non professional and commercial types of services as well as supplies and works which are incidental to, but not exceeding the value of those services;
"specification" means the description of an object of procurement in accordance with national and international standards, adopted and approved by the Authority after consultation with the National Bureau of Standards or other appropriate trade associations and professions, which shall be mandatory in all bidding documents; "statement of requirements" means a document that contains a full and complete description of the requirements that are the subject of the procurement;
"supplies" means goods, raw materials, products, equipment or objects of any kind and description in solid, liquid or gaseous form, or in the form of electricity, or intellectual and proprietary rights as well as works or services incidental to the provision of those supplies where the value of the works or services does not exceed the value of the supplies; "the contract" means the agreement entered into between the procuring and disposing entity and the supplier, bidder, or consultant signed by the parties, including all attachments and appendices to it and all documents incorporated by reference in it; "the contract price" means the price payable to the provider of supplies, works, and services under the contract for the full and proper performance of its contractual obligations;
"third party procurement and disposal provider" means a provider pre-qualified by the Authority and contracted independently by a procuring and disposing entity on a competitive basis to offer procurement related services to the procuring and disposing entity;
"threshold" means the financial limit or ceiling;
"trade-in" means the exchange of a council asset to off-set the purchase price of another asset for the council;
"user department" means any department, division, branch or section of the procuring and disposing entity, including any project unit or community groups working under the authority of the procuring and disposing entity, which initiates procurement and disposal requirements and is the user of the requirements; and includes lower local governments and any other body as may be prescribed in regulations made by the Minister;
"works" means any work associated with the construction, reconstruction, demolition, repair, or renovation of a building or structure, on the surface or underground, on and underwater, and includes the preparation, excavation, erection, assembly, installation, testing and commissioning of any plant, equipment or materials, decoration and finishing, turnkey projects, build own and operate projects, build operate and transfer projects or any arrangement of this nature, or any other form of private and public partnerships or joint development activities, all or any of which may include management, maintenance, testing, commissioning and training; as well as supplies or services incidental to those works where the value of the incidental supplies or services does not exceed the value of the works.